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Forums Forums Skill Development More time on your hands The Three Fundamental Problems With Quotas

  • The Three Fundamental Problems With Quotas

  • Community Manager 

    March 23, 2020 at 5:09 am

    Posted by Doug Davidoff

    1. Quotas Measure The Result, Not The Cause
    There was a day when sales systems were built on the premise that closing was the most important aspect of the sales process. “Studies” (I put this in quotes because the studies were highly flawed) showed that if a salesperson wanted to increase sales, the best two things they could do were to:

    Improve their closing skills
    Attempt to close more frequently
    I was literally taught that I should plan on asking someone to buy at least five times. My sales trainer proclaimed that “You learn how to close by trying to close early and often.” While I admit that, unfortunately, there are still far too many people who believe this, the facts prove otherwise. While salespeople need competent at closing sales opportunities, closing is by no means the most important phase of the sale.

    More importantly, we’ve learned that when earlier stages of the sales process are handled effectively, closing is much less difficult. As more sophisticated research was conducted on successful selling, we discovered that all the focus (and incentives) concentrated on the end of the sales process caused salespeople to become less effective. While training, sales process, and sales philosophy have evolved over the last two decades, the fundamental measurement systems have not.

    2. It Creates A Short-Term Culture
    Long-term value creation. It’s probably the most overused buzzword in the corporate strategy and culture pantheon. Executives constantly talk about the need to focus on the long term, to create value and to align with the buyer.

    If you look at any discipline in these organizations (with the exception of sales and marketing), you’ll see that philosophy at work. Manufacturing, operations, human resources, service and even finance have all adjusted to this orientation (and, yes, there are certainly exceptions, but the trend is clear).

    But, not in sales and marketing. “Make the number” is the battle cry. Salespeople know if they miss the number (by just a little) they’ll be put on a PIP (performance improvement plan). VPs know that the failure to make the number this quarter could mean they’ll be looking for a new golf shirt (as a friend of mine likes to say, which means they’ll be looking for a new employer). CEOs live in fear of explaining to their boards why they “missed the number.”

    Now, don’t get me wrong, I’m a business owner and I’m self-funded. I understand, firsthand, the importance of revenue and closing business. I get “the number,” because when my company misses it, I’m the one that funds the difference. But, what I also understand is that the actions we took three to six months ago (or 18 months ago) have more to do with how we perform this month or this quarter than anything we do over the last 30 days.

    3. It Doesn’t Align With How Buyers Behave
    I believe there can no longer be any debate around the idea that today the buyer is in control. In our Doubling Your Pipeline in 90 Days webinar, I shared some key principles we believe in:

    Buyers buy on their time (and terms) not yours.
    Good salespeople and marketers can influence.
    Goldilocks had sales figured out.
    People (buyers) do not want to be sold to.
    People (buyers) want to eliminate their problems and capture their opportunities, and they’ll follow the perceived path of least resistance to do so.
    The “sellers” who align with these facts win sales faster and gain an unfair competitive advantage.
    The obsession with quotas has created mythical importance to the last day of the month and the quarter and has led salespeople to do insanely dumb things that create tremendous negative equity in the attempt to get one more dollar of MRR (monthly recurring revenue) or gross margin across the line. Selling organizations not only tolerate these actions, they encourage or even require them.

    They gladly create $5 of negative equity to gain $1 of incremental revenue. Why? MEET. THE. NUMBER!

    It’s no wonder the customers trust your salespeople less and less every day.

    By the way, while the stories and examples are easy to articulate on the sales side, marketers are equally guilty. Their marketing plans are all about engagement, education and thought leadership, while their actions are all about driving sales-ready leads today!

    What We’re Doing Instead
    As 2017 rolled to a close and I was working with my team on our 2018 growth plans (and we’ve got aggressive growth plans), this all came to a head for me. I’ve been sharing thoughts like these for years. I’ve espoused and evangelized a concept that I call What Causes Sales for more than a decade. I teach and I plan on the idea that if we do the things that cause sales and then manage the process effectively, sales and revenue take care of themselves. But, I was still measuring and basing objectives like everyone else.

    Now I’m pretty smart when it comes to lead generation and sales (at least that’s what I tell myself so I can sleep at night), but I’ve had a chronic problem from the time I began Imagine. While we promise greater predictability around sales growth to our clients, we didn’t have predictability ourselves.

    We’d have great quarters and we’d have bad quarters. As a service business, this created a tremendous growth problem. Great quarters meant that we’d strip our capacity and exhaust ourselves to keep up. Bad quarters meant we couldn’t hire consistently to ensure we had the capacity for the great quarters.

    What’s more, from a sales perspective, we’d constantly pinball between needing sales and not being able to handle them. Our problem wasn’t (and isn’t) lead generation. Hell, we have more leads than we can manage, but all of this effort on lead generation wasn’t translating to consistent sales results.

    As I looked at the problem more closely, I saw that despite the growth of leads at the top of the funnel, we weren’t “activating” those leads in sufficient volume to create the consistency and predictability we strived for. As I considered this, I had to admit to myself that I wasn’t surprised by this, as it’s one of the core problems we address for clients. “How about that,” I thought to myself, “we’ve got the same problem our clients have.”

    Whenever I deal with problems like these, I go to my core principles of business growth. Once I did that, the solution to this riddle didn’t take long to emerge.

    Our best quarters have always been preceded by strong growth in the number of companies that have ongoing, deepening conversations around issues related to customer acquisition and revenue growth. Not every conversation led to a sales opportunity, and some conversations stimulated a sales opportunity more than a year later. The key, the cause of sales for us, was in having more meaningful conversations about customer acquisition with companies that fit our profile.

    I saw that while the top of our funnel was strong, we never sustained or grew the number of companies we were having those conversations with. And a primary reason for that was that it wasn’t anyone’s job to make that happen. That wasn’t our “number.” I knew that if it was, we could grow the base of companies that we were just having good conversations with, and if we managed the process properly, sales would take care of themselves.

    Further, I understood that this had always been the restraining force. I know this because while our best quarters were always preceded by a growth in these conversations, our bad quarters were always preceded by a decline.

    The time had come to change how we scored the game, and 2018 was the time to do it. So, while we have targets for new clients and new revenue, I eliminated the quota on those numbers and changed the objective Ryan is accountable for.

    Here’s what I replaced them with:

    Targeted Marketing Qualified Leads (TMQL): To make this work, we had to create a new funnel designation. A TMQL is not a sales qualified lead (SQL), because they’re not ready for a sales process. They fit our profile, have the means to do something, and we’ve connected with the right people in the organization–but there is no defined need. In the past I realized that, because we’re really good at selling, we’d been “able” to get these leads into our sales process. Our success rate when we prematurely got people into our sales process was not good.

    A TMQL is a person that is actively engaged with us; we’re talking and having meaningful conversations around the issues that impact customer acquisition. These are people who are asking us questions, attending webinars, calling us, and that we’re helping. So, Ryan has a quota of 175 TMQLs. He’s responsible for building (initially) a base of 175 leads who are having ongoing, deepening conversations around issues related to growth and customer acquisition. By the way, my quota is 50 TMQLs.

    Meaningful Conversations: At Imagine a meaningful conversation (on the sales side at least) has two parts to it:

    It’s a conversation where we learn at least one piece of material information that enables us to personalize, contextualize, and/or customize our approach to the prospect.
    It’s a conversation where both parties (salesperson and lead) commit to taking a definable action by a definable time.
    I know that if we build a base of TMQLs where we have ongoing meaningful conversations, needs will arise and we’ll be in a strong position to win business. Frankly, once the need emerges, making sales is more about managing process than anything else.

    A note on compensation: It would be unfair of me if I didn’t share that Ryan is still compensated on new business, so there’s still a clear incentive for him to generate business and to be sure that he’s not wasting time on the wrong people.

    I should also acknowledge that this approach places more responsibility on the process for managing sales and salespeople, but that’s something that I think needs to be there regardless of the incentives, objectives, or key metrics.

    How’s It Working
    In the spirit of full transparency, I’ll share that the first quarter didn’t work out so well. To be blunt, it sucked. Taking the focus away from generating new sales opportunities meant that very few new opportunities were created (and, honestly, the ones that were created happened because a prospect reached out to us to get things started not because of any action we took). What’s more, we didn’t come anywhere near close to our TMQL goal. I’d be lying if I didn’t tell you that I was worried on April 1st.

    So, I talked with Ryan and asked him what was up. As we reviewed his quarter we identified two key issues at play:

    When Ryan was having a meaningful conversation, he was falling back into his old habit of pushing (and I mean pushing) people to commit to a sales process. He was trying to make potential TMQLs into SQLs. I couldn’t blame him for this, after all, he’d spent the last decade excelling at generating SQLs.
    The data showed that once Ryan had generated a TMQL, his activity with them decreased significantly. This made no sense to me and I shared that feeling with Ryan. Saying something along the lines of, “Ryan, how in the hell is it that you get someone who you can have conversations with, and you stop talking with them?!” He admitted that he hated his TMQL list. He told me, “Doug, I’ve been taught for more than a decade that if I’m talking to someone I should be selling them. I don’t know what to say to someone if I’m not supposed to sell them and get them to at least an SQL.”
    The power of the status quo — the traditional sales approach — is strong. Change isn’t as easy as merely adjusting metrics and reviews. It requires reinforcement, training, skill development, and tools.

    The good news is that we dug deep. I spent more time explaining the strategy and working with him so he could understand how creating an environment where sales can occur is more powerful than pushing things through as hard as you can. I also spent significant time developing and improving the tools that enable Ryan to have ongoing meaningful conversations, even when he’s not selling anything.


  • Mateo

    July 4, 2020 at 3:05 am

    I am not sure setting quotas in place (if they are linked to my commission) act to motivate me unless they are sensible and achievable. Otherwise they just piss me off

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